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City of Kaukauna

Common Council Meeting Minutes – April 8, 2020

COUNCIL PROCEEDINGS  Council Chambers  Kaukauna, Wisconsin – April 8, 2020.

Pursuant to adjournment on March 31, 2020 meeting of the Common Council of the City of Kaukauna was called to order by Mayor Penterman at 7:00 P.M. on Wednesday, April 8, 2020 with remote teleconference via ZOOM.

Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Schell and Thiele.

Absent & Excused: Roehrig

Also present: DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Finance Dir. Van Rossum, HR Dir. Vanderloop, and interested citizens.

Motion by Coenen, seconded by DeCoster to excuse the absent member.

Roll call vote: Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye.

Motion carried.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly with remote teleconference via ZOOM. 

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of March 31, 2020.  

Roll call vote: DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye, Coenen.

Motion carried.

Ald. Duda asked for clarification on the motions made during March 30, 2020 Finance & Personnel meeting.  Attorney Davidson stated that a transcript of this portion of the meeting was made and reviewed.  This transcript can be made available for further verification.  

Motion by Coenen, seconded by Thiel to adopt the minutes of the meeting of March 31, 2020 as presented.

Roll call vote:  Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye.

Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – No action.

Public Appearances – none.

Business Presented by the Mayor 

Arbor Day Proclamation 

Mayor Penterman read to Arbor Day Proclamation.

Motion by Driessen, seconded by Coenen to receive and place on file the Arbor Day Proclamation.

Roll call vote:  Driessen-aye, Duda – aye, Kohne – aye, Schell – aye, Thiele – aye, Coenen – aye, DeCoster – aye.

Motion carried.

Reports of Standing and Special Committees:

Board of Public Works Meeting Minutes of April 6, 2020.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, April 6, 2020 remote teleconference via ZOOM.

Members present: Coenen, DeCoster, Duda, Kohne, Roehrig, Schell, and Thiele. 

Absent and Excused:  Driessen

Also present: Mayor Penterman, DPW/Eng. Sundelius, Planner Jakel, HR Dir. Vanderloop, Street Sup. VandenHeuvel, Fin. Director Van Rossum, Fire Chief Carrel, Police Chief Graff and interested citizens.

  1. Correspondence

Letter from Barbara DeRyker, 1356 Edgewood Drive, Kaukauna regarding the snow removal bill she received was read.  She asked the Board of Public Works to consider lowering the bill.

Letter from Jason and Sarah Kenney, 4401 Coriander Court, Kaukauna was read regarding a snow removal bill they received.  

Motion by Kohne, seconded by DeCoster to receive and place on file the letters from Barbara DeRyker and Jason and Sara Kenney and bring these requests up at a future Board of Public Works meeting.

Roll call vote:  Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Roehrig-aye, Schell-aye, Thiele-aye.

Motion carried.

  1.   Open bids for Project #1-20, Concrete Street Paving Project.

Motion by Thiele, seconded by Roehrig to receive no more bids and open the bids received for Project #1-20, Concrete Street Paving.

Roll call vote:  DeCoster-aye, Duda-aye, Kohne-aye, Roehrig-aye, Schell-aye, Thiele-aye, Coenen-aye.

Motion carried.

DPW/Eng. Sundelius opened the bid received.

BIDDER TOTAL BID
Vinton Construction Total for all 3 units $3,114,174.34

Motion by Coenen, seconded by Roehrig to have the Engineering Department tabulate bids and come back to the Board of Public Works with a recommendation.  Ald. Coenen asked to have an analysis comparison to see if this bid is in line.  Ald. Roehrig inquired as to why only one bid was received.  DWP/Eng. Sundelius stated that when this project was bid the previous year only one bid was received also.  He stated Vinton is very competitive in this type of urban concrete street construction and also that Vinton Construction Company will already be mobilized in the City as they are doing the paving work for S.T.H. 96 under a Department of Transportation contract.  Ald. Kohne asked if the Haas Road project would be completed by the start of the school year.  DPW/Eng. Sundelius stated that all projects will be coordinated the best they can at the appropriate times. 

Roll call vote:  Duda-aye, Kohne-aye, Roehrig -aye Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye.

Motion carried.

Alderman Driessen arrived to the meeting at 6:15 p.m.

  1.   Award bid for Project #4-20, Tenth Street Mini-Storm Sewer Project.

The Engineering Department has jointly bid a project with KU to install a mini storm sewer as part of their larger utility relay project on 10th Street.  KU and their engineer are recommending awarding the project to the low bidder Carl Bowers and Sons Construction.  The Engineering Department concurs with this recommendation and is seeking permission to enter into a contract with them for the project.

Ald. DeCoster questioned if he we should delay the mini-storm sewer project to avoid construction on the street two years in a row.  DPW/Eng. Sundelius stated that the KU will be replacing the water main this year even if we don’t construct the mini-storm sewer project.

Motion by Coenen, seconded by Schell to award bid for Project #4-20, Mini-Storm Sewer Installation, and Alternate Bid A, as part of the Kaukauna Utilities 2020 Water Main Replacement Project to Carl Bowers and Sons Construction.

Roll call vote:  Roehrig -aye Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye.

Motion carried.

  1.   General Matters 

Ald. Thiele thanked the City staff on keeping citizens and other staff safe during the COVID-19 pandemic.  Mayor Penterman asked Ald. Thiele to get a copy of this thank you letter to him to forward on to all City of Kaukauna Departments. 

Ald. Roehrig asked about the postponement of the April 7 Spring Election.  Mayor Penterman stated that the Governor’s order was not approved by the Supreme Court and this election will take place on April 7 as planned.

Motion by Thiele, seconded by Schell to adjourn.

Roll call vote:  Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Roehrig-aye.

Motion carried.

Meeting adjourned at 6:23 P.M.

Sally Kenney

Clerk/Treasurer

Motion by Thiele, seconded by Schell to approve the Board of Public Works Meeting Minutes of March 16, 2020 as presented.

Ald. Kohne asked to amend the minutes to delete a vote from Driessen from the Correspondence vote since she was not present.

Roll call vote:  Kohne – aye, Schell – aye, Thiele – aye, Coenen – aye, DeCoster – aye, Driessen – aye, Duda – aye.

Motion carried.

Health & Recreation Committee Meeting Minutes of April 6, 2020.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, April 6, 2020 at 6:24 P.M remote teleconference via ZOOM.

Members present:  Roehrig, Duda, Kohne and Thiele.

Also Present: Mayor Penterman, Ald. Coenen, Driessen, DeCoster, Schell, DPW/Eng. Sundelius, Planner Jakel, HR Dir. Vanderloop, Fin. Dir. Van Rossum, Police Chief Graff, Fire Chief Carrel, Street Sup. Vandenhuevel and interested citizens.

  1. Correspondence – None.
  1. Memo from Special Events Schedule Changes due to COVID-19 Pandemic.

Principal Planner Watson provided the memo from the Special Events Committee regarding schedule changes due to the COVID-19 Pandemic.  The memo is an informational only update to keep the Committee updated.

  1. Request from Kaukauna Catholic Parishes Youth Ministry for the use of the Farmer’s  Market First Street alley/parking lot for Spring Thing Fundraiser event on Saturday, May 2, 2020 from 10:00 am until 6:00 pm.

Motion by Kohne, seconded by Thiele to approve the Request from Kaukauna Catholic Parishes Youth Ministry for the use of the Farmer’s   Market First Street alley/parking lot for Spring Thing Fundraiser event on Saturday, May 2, 2020 from 10:00 am until 6:00 pm.  This request will be contingent upon the safer at home ban being lifted.

Roll call vote:  Kohne-aye, Roehrig-aye, Thiele-aye, Duda-aye.

Motion carried.

  1. Class A Beer License to PNH LLC, Hari Raj Khanal, Agent, PNH LLC., 601 Lawe Street, Kaukauna.

Motion by Thiele, seconded by Roehrig to approve the Class A Beer License to PNH LLC, Hari Raj 

Khanal, Agent, PNH LLC., 601 Lawe Street, Kaukauna contingent that this license was published correctly as a Class A license.

Roll call vote:  Roehrig-aye, Thiele-aye, Duda-aye, Kohne-aye.

Motion carried.

  1. General Matters – None.

Motion by Kohne, seconded by Roehrig to adjourn.

Roll call vote:  Thiele-aye, Duda-aye, Kohne-aye, Roehrig-aye.

Motion carried.

Meeting adjourned at 6:29 p.m.

Sally Kenney

Clerk/Treasurer

Motion by Duda, seconded by Kohne to approve the Health & Recreation Committee Meeting Minutes as presented. 

Roll call vote:  Schell – aye, Thiele – aye, Coenen – aye, DeCoster – aye, Driessen – aye, Duda – aye, Kohne – aye.

Motion carried.

Mayor Penterman stated that the item number 4 was published correctly in the Times-Villager.

Heart of the Valley Metropolitan Sewerage District Meeting Minutes of February 11, 2020.

Motion by Coenen, seconded by Thiele to receive and place on file the meeting minutes of the Heart of the Valley Metropolitan Sewerage District Meeting Minutes of February 11, 2020.

Roll call vote:  Thiele – aye, Coenen – aye, DeCoster – aye, Driessen – aye, Duda – aye, Kohne – aye, Schell – aye. 

Motion carried.

Operators/Bartenders License – None.

Reports of City Officers.

Permission to fill Accountant position.

Ald. DeCoster informed the Council that the agenda posted on the City’s webpage did not include item number 7a, 7b, 7c, 7d, and 7e.  Attorney Davidson asked for clarification as to where this agenda was posted.  Clerk Kenney stated it was posted at City Hall, the Library and on the City’s web page.  Because the Library and City Hall are closed due to the COVID-19 and the agenda on the website does not include these items, it was determined that action on items 7a, 7b, 7c, 7d and 7e would be scheduled for a future meeting.

Presentation of Ordinances and Resolutions – none.

Consideration of Miscellaneous Business.

Ald. Thiele informed the Council that the Solicitors license for Craig Otto should be issued.  This approval was given at the March 16, 2020 Health & Recreation Meeting contingent upon approval from Kevin Obiala, Kaukauna Utilities.

Ald. Kohne requested that when items number 7a-e are brought back to the committee that these positions be listed clearly as to where the employees will be working.

Ald. Kohne requested that after motions are made and seconded, the Mayor should ask if anyone has any questions.

Ald. Kohne requested that the City Ordinance on trash be brought to the Council for review.

Ald. Coenen thanked the City staff on the success of Election Day.  He received positive comments from residents on the Election Day procedures and precautions taken by City staff.

Ald. Coenen asked Attorney Davidson what process would need to be done to address the snow removal ordinance.  Attorney Davidson stated this item would need to be placed on a Legislative Committee agenda for review.  The review would be to have the residents be issued a citation instead of being billed through the Finance Department.

Mayor Penterman stated the City of Kaukauna had nine members of the National Guard present helping out on the election.

Attorney Davidson stated that the transcript on the Finance and Personnel Meeting will be forwarded to all Council members.

Ald. Thiele shared comments she received from a poll worker.  The poll worker stated she needed to decline from working at the polls and Clerk Kenney graciously understood.

Ald. Schell thanked Clerk Kenney on the success of Election Day.  He was able to get in and vote quickly.

Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss disposition of property located at 632 E. Hyland Avenue.

Motion by Coenen, seconded by DeCoster to Adjourn to Closed Session pursuant to Wisconsin State Statute 19.85(1)(e) to discuss disposition of property located at 632 E. Hyland Avenue.

Roll call votes:  Thiele-aye, Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Schell-aye.

Motion carried.

Moved to closed session at 7:37 p.m.

Return to Open Session for possible action

Motion by Coenen, seconded by Kohne to return to open session for possible action.

Roll call vote:  Coenen-aye, DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye.

Motion carried.

Returned to open at 7:59 p.m.

Motion by Coenen, seconded by Schell to terminate the contract with Sara VanWychen.

Roll call vote:  DeCoster-aye, Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye, Coenen-aye.

Motion carried.

Motion by Coenen, seconded by Thiele to have City staff enter into an agreement with Robert E. Lee and Associates.

Roll call vote:  Driessen-aye, Duda-aye, Kohne-aye, Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye.

Motion carried.

Motion by Coenen, seconded by Schell accept the offer of $20,000 from Kurt and Molly Hoffman for the sale of lot at 632 E. Hyland Ave. 

Roll call vote:  Duda-aye, Kohne-aye, Schell-aye, Thiele-aye, Coenen-aye, DeCoster-aye, Driessen-aye.

Motion carried.

Adjourn

Motion by DeCoster, seconded by Duda to adjourn.

Roll call vote:  Kohne – aye, Schell – aye, Thiele – aye, Coenen – aye, DeCoster – aye, Driessen – aye, Duda – aye, 

Motion carried.

Meeting adjourned at 8:02 pm.

Sally A. Kenney

Clerk/Treasurer