Common Council Meeting Minutes – January 7, 2020
COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – January 7, 2020.
Pursuant to adjournment on December 17, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, January 7, 2020.
Roll call present: Coenen, Driessen, DeCoster, Duda, Kohne, Roehrig, Schell and Thiele.
Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Principal Planner Watson-Brunette, Fire Chief Carrel, Police Chief Graff, Rec. Director Malloy, HR Dir. Vanderloop, Library Dir. Thiem-Menning, and interested citizens.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of December 17, 2019.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to adopt the minutes of the meeting of December 7, 2019 as presented
All Ald. voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by DeCoster to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.
Public Appearances – No one appeared.
Business Presented by the Mayor
Public Hearing on the Rezoning of property located at 109 E. Eighth Street (Former Nicolet School), City of Kaukauna.
Mayor Penterman declared the public hearing open and asked if anyone in the Council Chambers wished to address the Council regarding the rezoning of property located at 109 E. Eighth Street (Former Nicolet School), City of Kaukauna.
After asking two more time if anyone else wished to address the council, no one appeared, Mayor Penterman declared the public hearing closed.
Appointment of Cortlynne Froelich to the KATODA Board of Directors as the second student representative.
Motion by Kohne, seconded by Roehrig to appoint Cortlynne Froelich to the KATODA Board of Directors as the second student representative.
All Ald. voted aye.
Motion carried.
Appointment of Paul Hennes to the Board of Appeals to replace Randy McSorley.
Motion by Kohne, seconded by Roerhig to appoint Paul Hennes to the Board of Appeals to replace Randy McSorley.
All Ald. voted aye.
Motion carried.
Reappointment of Bruce Werschem to the Grignon Mansion Board.
Motion by Coenen, seconded by Roerhig to reappoint Bruce Werschem to the Grignon Mansion Board.
All Ald. voted aye.
Motion carried.
Reappointment of Shellee Ziegler to the Grignon Mansion Board.
Motion by Schell, seconded by Thiele to reappoint Shellee Ziegler to the Grignon Mansion Board.
All Ald. voted aye.
Motion carried.
Proclamation Declaring January 9, 2020 as National Law Enforcement Appreciation Day (L.E.A.D) in the City of Kaukauna.
Mayor Penterman read the proclamation declaring January 9, 2020 as National Law Enforcement Appreciation Day (L.E.A.D) in the City of Kaukauna.
Motion by Coenen, seconded by DeCoster to receive and place on file the proclamation declaring January 9, 2020 as National Law Enforcement Appreciation Day (I.E.A.D) in the City of Kaukauna.
All Ald. voted aye.
Motion carried.
Update on Kaukauna Quarterly Newsletter.
Mayor Penterman stated the quarterly newsletter costs approximately $5,000 per year. Previously Kaukauna Utilities printed and stuffed the newsletter in house. It was found to be cheaper to outsource this task, therefore passing the cost on to the City. It was not budgeted for in the City’s 2020 budget. The feedback the Mayor received on the newsletter was that it was a stale document, the information is always the same, the majority of the information can be found on the City calendar and no one reads it. From this feedback it was decided that the newsletter would no longer be mailed to residents, but can be found on the City web-site, hard copies can be picked up in the Clerk’s office, the Mayor’s office or at Kaukauna Utilities. If residents are unable to print a copy of the web-site or pick up a copy they can be put on a mailing list and be sent a copy.
Ald. Kohne requested that mailing the newsletter to residents be reconsidered. He felt that residents would like to receive a hard copy.
Motion by Kohne, seconded by Driessen to put the quarterly newsletter on a Health and Recreation agenda for the first meeting in February. Ald. Coenen would like to see how the first quarter goes and see if the mailing is necessary.
All Ald. voted aye.
Motion carried.
Kaukauna Community Calendar Sponsored by Local Business.
Mayor Penterman stated it was decided to contact local business to support the 2020 Community Calendar. The cost of approximately $10,000 was recouped from the sponsorship ads from local businesses. Some feedback items from residents was to make the font size on the calendar larger, take the notes area off, and make the pictures larger. Discussion was held on possible improvements for the 2021 Calendar.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of January 6, 2020.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, January 6, 2020.
Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, Schell, and Thiele.
Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Proj. Eng. Cesafsky, HR Director Vanderloop, Fin. Director VanRossum, Rec. Director Malloy, Police Chief Graff, Fire Chief Carrel and interested citizens.
- Correspondence – None.
- Award Bid for Project #9-19, Rehabilitation of the Veterans Memorial Lift Bridge.
DPW/Eng. Sundelius provided bid tabulations and a complete list of itemized costs for the rehabilitation of the Veterans Memorial Lift Bridge. It is the recommendation from the Public Works Department to award the bid to Lunda Construction at the cost of $2,170,103.21. Discussion was held on the project and the costs associated with it.
Motion by Coenen, seconded by Kohne to award bid for Project #9-19, Rehabilitation of the Veterans Memorial Lift Bridge to Lunda Construction at a cost of $2,170,103.21.
All Ald. voted aye.
Motion carried.
- Construction Administration Services Agreement with AECOM Technical Services for Veteran’s Memorial Lift Bridge Project.
DPW/Eng. Sundelius provided information on AECOM who did the design work. AECOM is a big engineering firm with lots of structural engineers and bridge engineers. The Veteran’s Memorial Bridge is a very unique bridge and this firm is considered to be the best to provide oversight on the construction.
Motion by Roehrig, seconded by Coenen to authorize the Director of Public Works to enter into a
Construction Administration Services Agreement with AECOM Technical Services for the Veteran’s
Memorial Bridge Project for a cost not to exceed $207,773.20.
All members voted aye.
Motion carried.
- Dog Park Hours.
Mayor Penterman provided information staff collected on other area dog park hours. Police Chief Graff recommends we accept the original proposal for dog park hours of 5:00 am to 11:00 pm.
Discussion was held on the possible problems with having the park open 24 hours a day. Mayor Penterman discussed issues of potential activity, safety, loitering, illegal activity and other issues of public safety after hours.
Motion by Kohne, seconded by Roehrig to direct City Attorney to draft the proper ordinance to establish dog park hours of 5:00 am to 11:00 pm.
All Ald. voted aye.
Motion carried.
- Authorization to bid Alley Paving, Project #3-20.
Eng./GIS Spec. Neumeier provided information on the areas included in the alley paving project and answered questions from the Board.
Motion by Roehrig, seconded by Coenen to authorize the Department of Public Works to seek bids for Alley Paving, Project #3-20.
All Ald. voted aye.
Motion carried.
- General Matters – None.
Motion by Roehrig, seconded by Driessen to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 6:28 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Thiele, seconded by Coenen to adopt the Board of Public Works meeting minutes of January 6, 2020.
Ald. Kohne requested that an additional line or two be placed under item number 4 Dog Park Hours. The addition should include a few of the main problems discussed on keeping the park open 24 hours.
Motion by Kohne, seconded by Roehrig to amend the minutes with additional verbiage to include: “Mayor Penterman discussed issues of potential activity, safety, loitering, illegal activity and other issues of public safety if the park was open 24 hours”.
All Ald. voted aye.
Motion carried.
Health & Recreation Meeting Minutes of January 6, 2020.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, January 6, 2020 at 6:28 p.m.
Members present: Roehrig, Duda, Kohne and Thiele.
Also Present: Mayor Penterman, Attny. Davidson, Ald. Coenen, Driessen, DeCoster, Schell, DPW/Eng. Sundelius, Planner Jakel, Fin. Dir. Van Rossum, Proj. Eng. Cesafsky, Eng./GIS Spec. Neumeier, HR Dir, Vanderloop, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, and interested citizens.
Correspondence – None.
Change of Liquor License Agent for Kwik Trip, 1101 Gertrude Street, Kaukauna to Lori Farr, 424 Nicolet Blvd., Menasha.
Motion by Roehrig, seconded by Kohne to approve Change of Liquor License Agent for Kwik Trip, 1101 Gertrude Street, Kaukauna to Lori Farr, 424 Nicolet Blvd., Menasha.
All members voted aye.
Motion carried.
General matters – None.
Motion made by Kohne, seconded by Roehrig to adjourn.
All members voted aye.
Motion carried.
Meeting adjourned at 6:29 P.M.
Sally Kenney
Clerk/Treasurer
Motion by Duda, seconded by DeCoster to adopt the Health & Recreation Committee Meeting minutes of January 6, 2020.
All Ald. voted aye.
Motion carried.
Operators/Bar Tenders License – The following applicants have applied for an operator’s license for the license year 2018‑2020 and have been recommended for approval based on their record check by the police department:
Anthony, Meagen C. – 532 Park St., Combined Locks
Brandt, Jennifer M. – 1623 N. Owaissa St., Appleton
Hooyman, Crystal A. – 816 Oviatt St., Kaukauna
Lenhart, Chad W. – 1220 Bens Way, Kaukauna
Motion by Duda, seconded by Thiele to grant the operator/bar tender licenses.
All Ald. voted aye.
Motion carried.
Reports of City Officers.
Report on field use and space constraints for youth soccer and baseball.
Principal Planner Watson-Brunette provided a memo from the Planning Department, which highlighted and summarized interviews with leadership of Kaukauna Youth Baseball and Electric City Soccer Club. Also handed out to the Council was information from a conversation had with Chris McDaniels, KASD Athletic Director. The Planning Department was looking at needs as well as capacity and constraint issues with uses of fields and facilities both within our community park network and school facilities, which are sometimes used by private clubs. Potential for improvement with existing facilities as well as what difference new facilities might mean for these programs with use of the Nickel Farm the City recently acquired were considered. Council members asked questions and discussed several different suggested uses of new land and improvements of existing land. The Planning Department will continue to research uses and structures for the land. Additional staff will be brought into the discussions and this item will be brought back to the Council and a later time.
Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 1802 Rezoning of property located at 109 E. Eighth Street.
All Ald. voted aye.
Motion carried.
Motion by Coenen, seconded by Kohne to adopt Ordinance 1802 Rezoning of property located at 109 E. Eighth Street.
All Ald. voted aye.
Motion carried.
Consideration of Miscellaneous Business.
No items were discussed.
Adjourn
Motion by Driessen, seconded by Kohne to adjourn.
All Ald. voted aye.
Motion carried.
Meeting adjourned at 8:02 pm.
Sally A. Kenney
Clerk/Treasurer