Common Council Meeting Minutes – December 3, 2019
COUNCIL PROCEEDINGS ‑ Council Chambers ‑ Kaukauna, Wisconsin – December 3, 2019.
Pursuant to adjournment on November 19, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, December 3, 2019.
Roll call present: Coenen, Driessen, DeCoster, Duda, Roehrig, Schell and Thiele.
Absent & Excused: Kohne
Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Fin. Director Van Rossum, HR Dir. Vanderloop, and interested citizens.
Motion by Coenen, seconded by Roehrig to excuse the absent members.
All Ald. present voted aye.
Motion carried.
One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.
Motion by Coenen, seconded by Thiele to suspend the rules and waive the reading of the minutes of the previous meeting of November 19, 2019.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to adopt the minutes of the meeting of November 19, 2019 as presented
All Ald. present voted aye.
Motion carried.
Presentation of letters, petitions, remonstrances, memorials, and accounts.
Bills Payable – Coenen made a motion, seconded by Schell to pay bills out of the proper accounts.
All Ald. present voted aye.
Motion carried.
Public Appearances – No one appeared.
Business Presented by the Mayor
2020 Common Council Meeting Dates
Mayor Penterman provided the Common Council Meeting Dates for 2020.
Motion by Roehrig, seconded by DeCoster to receive and place on file the Common Council Meeting Dates for 2020.
All Ald. present voted aye.
Motion carried.
Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of December 2, 2019.
BOARD OF PUBLIC WORKS
Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday, December 2, 2019.
Members present: Coenen, DeCoster, Duda, Roehrig, Schell and Thiele.
Absent & Excused: Driessen and Kohne
Also present: Mayor Penterman, Attny. Davidson, DPW/Eng. Sundelius, Planner Jakel, Fin. Director Van Rossum, Street Sup. Vandenheuvel, Police Chief Graff, Rec. Dir. Malloy, HR Dir. Vanderloop, Fire Chief Carrel, S.E.H. Architect Trevor Frank and interested citizens.
Motion by Coenen, seconded by Roehrig to excuse the absent members.
All Ald. present voted aye.
Motion carried.
- Correspondence – None
Alderman Driessen arrived at 6:01 P.M.
- Street Department Addition/Remodeling (Phase 4) Design Contract.
DPW/Eng. Sundelius informed the board that the City received a design proposal and contract from S.E.H. to do design work for Phase 4. The fee for professional services provided by the architect and consultants is $319,875. DPW/Eng. Sundelius listed some of the renovations and updates involved in Phase 4. The total estimated cost from Ziese Construction for Phase 4 is $3,900,000. The budget to add asphalt paving is $260,000 and fencing is $105,000.
DPW/Eng. Sundelius answered some questions regarding future growth, the ability to accommodate that growth and the yard waste drop off area.
S.E.H. Architect Frank also mentioned security cameras will be installed in the street department yard and yard waste areas.
Attorney Davidson arrived at 6:02 P.M.
Motion by Coenen, seconded by Roehrig to authorize the Director of Public Works to enter into a “Standard Form of Agreement between Owner and Architect” with S.E.H. for Phase 4 design services.
All Ald. present voted aye.
Motion carried.
- Quiet Zone Study Update.
DPW/Eng. Sundelius stated that S.E.H. notified the City that their expert that does the Quiet Zone Study has left S.E.H. They are trying to fill the position and the City remains in contract with S.E.H.
- Board of Public Works Update.
DPW/Eng. Sundelius updated the Committee on three items:
The City was not awarded any funds from the DNR in the first round of funding for the Recreational Boating Facility Grant Application for the seawall project. There is a possibility of receiving funds from the second round.
The STH 96/Green Bay Road sanitary and water project has the main lines completed. The sanitary and water laterals need to be installed to individual houses. The road is open to traffic and the concrete pavement will be reconstructed in 2020 as a Department of Transportation Project.
The 2019 concrete paving project for this year had several delays, however all concrete work is completed. There is some landscaping that needs to be done and will be completed in spring.
- General Matters.
Alderman Schell inquired about the ‘bumps’ in the new pavement on Wisconsin Avenue. DPW/Eng. Sundelius explained that the street profile was driven by ADA access requirements to abutting property entrances. There are specific cross slopes where you have business door entrances at different heights close together and need to match slopes/pitches.
Mayor Penterman also wanted to pass compliments on to Eng. /GIS Spec. Neumeier and the crew that worked on the Wisconsin Avenue project. Business owners on Wisconsin Avenue were thankful for his quick response to questions and staying in contact with them.
Motion by Roehrig, seconded by Coenen to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:18 P.M.
Christina Hartjes
Deputy Clerk/Treasurer
Motion by Thiele, seconded by Coenen to adopt the Board of Public Works meeting minutes of December 2, 2019.
All Ald. present voted aye.
Motion carried.
Finance & Personnel Meeting Minutes of December 2, 2019.
FINANCE AND PERSONNEL COMMITTEE
A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, December 2, 2019, at 6:20 P.M.
Members present: Mayor Penterman, Coenen, DeCoster, Schell, Roehrig and Thiele.
Also present: Ald. Driessen, Duda, Attorney Davidson, DPW/Eng. Sundelius, Fin. Dir. VanRossum, Planner Jakel, Fire Chief Carrel, HR Dir. Vanderloop, Rec. Dir. Malloy, Street Superintendent VandenHeuvel, Police Chief Graff, S.E.H. Architect Trevor Frank and interested citizens.
- Correspondence – None.
- 2020 Pay Grade Classification.
HR Director Vanderloop gave an overview of the Pay Grade Classification revisions.
Motion by Schell, seconded by Thiele to adopt the Pay Grade Classification as presented.
5 members voted aye.
Roehrig abstained.
Motion carried.
- 2020 Pay Schedule
HR Director Vanderloop presented the 2020 pay schedule reflecting a 2.5% across the board increase.
Motion by Coenen, seconded by Thiele to adopt the 2020 pay schedule as presented.
5 members voted aye.
Roehrig abstained.
Motion carried.
- 2020 Pay Schedule for Department of Public Works.
HR Director Vanderloop presented the 2020 pay schedule for the Department of Public Works.
Motion by Thiele, seconded by Roehrig to adopt the 2020 pay schedule for the Department of Public Works.
All members voted aye.
Motion carried.
- 2020 Pay Schedule for seasonal employees.
Motion by Schell, seconded by DeCoster to adopt the 2020 pay schedule for seasonal employees.
5 members voted aye.
Roehrig abstained.
Motion carried.
- Standard Operating Guidelines (SOG’s) for DPW Updates/Revisions.
HR Director reviewed the changes in the Standard Operating Guidelines (SOG’s) for the Department of Public Works.
Motion by Coenen, seconded by DeCoster to adopt the SOG’s for the Department of Public Works.
All members voted aye.
Motion carried.
- Employee Handbook Update/Revisions.
Motion by Coenen, seconded by Roehrig to adopt the employee handbook update/revisions.
All members voted aye.
Motion carried.
- General Matters –
Meeting adjourned at 6:27 P.M.
Christina Hartjes
Deputy Clerk/Treasurer
Motion by Coenen, seconded by Schell to adopt the Finance & Personnel Meeting Minutes of December 2, 2019.
All Ald. present voted aye.
Motion carried.
Health & Recreation Meeting Minutes of December 2, 2019.
HEALTH AND RECREATION COMMITTEE
A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, December 2, 2019 at 6:28 p.m.
Members present: Roehrig, Duda, and Thiele.
Absent & Excused: Kohne
Also Present: Mayor Penterman, Attny. Davidson, Ald. Coenen, Driessen, DeCoster, Schell, DPW/Eng. Sundelius, Planner Jakel, Fin. Dir. Van Rossum, Street Sup. Vandenheuvel, HR Dir, Vanderloop, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, S.E.H. Architect Trevor Frank and interested citizens.
Motion by Thiele, seconded by Duda to excuse the absent member.
All Ald. present voted aye.
Motion carried.
Correspondence – None.
Combination Class B Beer and Liquor License to The Prime Steer Supper Club, Daniel Nicholson, Agent, Prime Steer Acquisition Corp., 704 E. Hyland Ave., Kaukauna.
Motion by Roehrig, seconded by Thiele to approve the Combination Class B Beer and Liquor License to The Prime Steer Supper Club, Daniel Nicholson, Agent, Prime Steer Acquisition Corp., 704 E. Hyland Ave., Kaukauna.
All Ald. present voted aye.
Motion carried.
General matters – None.
Motion made by Duda, seconded by Thiele to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 6:29 P.M.
Christina Hartjes
Deputy Clerk/Treasurer
Motion by Duda, seconded by DeCoster to adopt the Health & Recreation Committee Meeting minutes of December 2, 2019.
All Ald. present voted aye.
Motion carried.
Grignon Mansion Board Meeting Minutes of October 28, 2019.
Motion by Schell, seconded by Roehrig to receive and place on file the Grignon Mansion Board Meeting Minutes of October 28, 2019.
All Ald. present voted aye.
Motion carried.
Library Board Meeting Minutes of October 22, 2019.
Motion by Driessen, seconded by Roehrig to receive and place on file the Library Board Meeting Minutes of October 22, 2019.
All Ald. present voted aye.
Motion carried.
Operators/Bar Tenders License – None.
Reports of City Officers.
Memorandum on rezoning property located at 109 E. Eighth Street (former Nicolet School).
Motion by Coenen, seconded by Roehrig to receive and place on file the Memorandum on rezoning property located at 109 E. Eighth Street (former Nicolet School).
All Ald. present voted aye.
Motion carried.
Presentation of Ordinances and Resolutions.
Motion by Coenen, seconded by Roehrig to suspend the rules and wave the reading of Resolution No. 2019-5217 – Resolution of the Common Council of the City of Kaukauna Repealing Resolution 2019-5205 and Amending the Project Plan of Tax Increment District (TID) #6 to Become a Donor TID to TIDs #4 and #5 in the City of Kaukauna.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve Resolution No. 2019-5217 – Resolution of the Common Council of the City of Kaukauna Repealing Resolution 2019-5205 and Amending the Project Plan of Tax Increment District (TID) #6 to Become a Donor TID to TIDs #4 and #5 in the City of Kaukauna.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to suspend to rules and wave the reading of Ordinance No. 1797 Establishing Salary of Mayor.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve the Ordinance No. 1797 Establishing Salary of Mayor.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Schell to suspend the rules and wave the reading of Ordinance No. 1798 Establishing Salaries for Various Elected Officials.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve the Ordinance No. 1798 Establishing Salaries for Various Elected Officials.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Driessen to suspend the rules and wave the reading of Ordinance No. 1799 Repealing and Recreating Parking Ordinance on Desnoyer Street and Wisconsin Avenue.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve the Ordinance No. 1799 Repealing and Recreating Parking Ordinance on Desnoyer Street and Wisconsin Avenue.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to suspend the rules and wave the reading of Ordinance No. 1800 Repealing and Recreating Parking Ordinance on Bicentennial Court.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Thiele to approve the Ordinance No. 1800 Repealing and Recreating Parking Ordinance on Bicentennial Court.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by DeCoster to suspend the rules and wave the reading of Ordinance No. 1801 Repealing and Recreating section 4.10 powers and duties of the police chief and creating section 4.14 procedure for the disposal of abandoned or unclaimed personal property.
All Ald. present voted aye.
Motion carried.
Motion by Coenen, seconded by Roehrig to approve the Ordinance No. 1801 Repealing and Recreating section 4.10 powers and duties of the police chief and creating section 4.14 procedure for the disposal of abandoned or unclaimed personal property.
All Ald. present voted aye.
Motion carried.
Consideration of Miscellaneous Business.
Ald. Roehrig asked the Council to consider taking a stronger position on the vaping issue and how it is affecting the youth. The Center for Disease Control has issued warnings on the effects of vaping. Ald. Roehrig would like to see staff look into the Ordinance on vaping and take a stronger stance with higher fines as a deterrent along with possibly prohibiting the sale of flavored vaping products.
Attorney Davidson will look into legislation on the vaping issue and examine heightened measures that can be taken and bring these back to the Council.
Ald. DeCoster stated that the KATODA Board is also looking into this issue and will bring this back to the Legislative Committee for fine tuning and approval.
Adjourn to closed session pursuant to Wisconsin State Statue 19.85(1)(g) to confer with legal counsel with regard to litigation the City is or is likely to become engaged in.
Motion by Coenen, seconded by DeCoster to Adjourn to closed session pursuant to Wisconsin State Statue 19.85(1)(g) to confer with legal counsel with regard to litigation the City is or is likely to become engaged in.
All Ald. present voted aye.
Motion carried.
Moved to closed session at 7:29 pm.
Return to open session for possible action.
Motion by Thiele, seconded by DeCoster to return to open session for possible action.
All Ald. voted aye.
Motion carried.
Returned to open session at 8:06 pm.
Adjourn
Motion by Roehrig, seconded by Schell to adjourn.
All Ald. present voted aye.
Motion carried.
Meeting adjourned at 8:06 pm.
Sally A. Kenney
Clerk/Treasurer