Common Council Meeting Minutes of August 20, 2019

COUNCIL PROCEEDINGS Council Chambers Kaukauna, Wisconsin – August 20, 2019.

Pursuant to adjournment on August 6, 2019 meeting of the Common Council of the City of Kaukauna called to order by Mayor Penterman at 7:00 P.M. on Tuesday, August 20, 2019.

Roll call present: Coenen, Driessen, DeCoster (via phone), Duda, Kohne, Roehrig, Schell and Thiele.

Also present: Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fire Chief Carrel, Police Chief Graff, Fin. Director Van Rossum, HR Dir. Vanderloop, Library Director Theim-Menning, and interested citizens.

One minute of silent prayer and the Pledge of Allegiance to the American Flag observed by the assembly present.

Motion by Coenen, seconded by Kohne to suspend the rules and waive the reading of the minutes of the previous meeting of August 6, 2019.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to adopt the minutes of the meeting of August 6, 2019 as presented
All Ald. voted aye.
Motion carried.

Presentation of letters, petitions, remonstrances, memorials, and accounts.

Bills Payable – Coenen made a motion, seconded by Roehrig to pay bills out of the proper accounts.
All Ald. voted aye.
Motion carried.
Disallowance of claim for David Hooyman as per recommendation of Statewide Services, Inc.

Motion by Kohne, seconded by Duda to disallow the claim for David Hooyman as per recommendation of Statewide Services, Inc.
All Ald. voted aye.
Motion carried.

Public Appearances.

Gary Wolf, 28 Links Court, Kaukauna spoke regarding the residents and their complaints concerning an unfinished property on Links Court. He sent a formal complaint to the City in May and would like action to be taken on his complaint.

Andy Ogden, 1141 Bens Way, Kaukauna read an article on silent weapons and the ten stages of genocide.

Business Presented by the Mayor

Public Hearing to consider the rezoning of property located at 2401 E. Hyland Avenue.

Mayor Penterman declared the public hearing open and asked if anyone in the Council Chambers wished to address the Council regarding the proposed rezoning of property located at 2401 E. Hyland Avenue.

After asking two more times if anyone else wished to address the council, Mayor Penterman declared the public
hearing closed.

Motion by Coenen, seconded by Kohne to proceed out of order with the meeting agenda.
All Ald. voted aye.
Motion carried.

2018 City Financial Statements – presented by Clifton Larson Allen (CLA).

Finance Director Van Rossum introduced representatives from Clifton Larson Allen (CLA), which is the new Schenk and Associates. The Annual Financial Report and the Management Communications Report were provided and summarized. Council members asked questions regarding the two reports and asked if any recommendations should be made to improve the overall management of finances.

Appointment of Lisa Verhagen to the City of Kaukauna Redevelopment Authority.

Motion by Driessen, seconded by Roehrig to appoint Lisa Verhagen to the City of Kaukauna Redevelopment Authority.
All Ald. voted aye.
Motion carried.

Reappointment of Carley Windorff to the City of Kaukauna Redevelopment Authority.

Motion by Roehrig, seconded by Kohne to reappoint Carley Windorff to the City of Kaukauna Redevelopment Authority.
All Ald. voted aye.
Motion carried.

VFW Donation to K-9 Committee.

VFW representatives came forward and presented a $1,000 donation to the Kaukauna Police Department and the K-9 Committee. Mayor Penterman thanked the VFW for their service and commitment to the City of Kaukauna.

Reports of Standing and Special Committees:
Board of Public Works Meeting Minutes of August 19, 2019.

BOARD OF PUBLIC WORKS

Meeting of the Board of Public Works called to order by Chairman Thiele at 6:00 P.M. on Monday,
August 19, 2019.

Members present: Coenen, DeCoster, Driessen, Duda, Kohne, Roehrig, and Thiele.

Absent and excused: Schell

Also present: Mayor Penterman, Attorney Davidson, DPW/Eng. Sundelius, Planner Jakel, Fin. Director VanRossum, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop, Street Sup. VandenHeuvel, and interested citizens.

Motion by Thiele, seconded by Coenen to excuse the absent member.
All voted aye.
Motion carried

Ald. Schell arrived at 6:05 pm.

1. Correspondence –None.

2. K4 Basin Project Update.

DPW/Eng. Sundelius informed the committee that a public information meeting was held just prior to this meeting. The K4 Basin project will cost approximately 2.8 million dollars and will take place over ten years. Information described the individual projects and time-lines to complete. Board members asked questions and discussed proposed project scope and scheduling. DPW/Eng. Sundelius was asked to come back to the Board with an accelerated project list and impact of doing those various projects.

3. Alley Reconstruction Policy Review.

DPW/Eng. Sundelius provided alley assessment policies from other area communities to compare prior to the 2019 Alley Reconstruction Project. Current Kaukauna Municipal Code would have the cost of alley reconstruction assessed to property owners based on their frontage abutting the alley. There is not a City 1/3 cost share for alleys and corner lot credits apply only to street frontage, and do not apply to alley frontages.

Motion by Duda, seconded by Driessen to direct City Attorney and Engineering Department to draft an ordinance to modify existing alley assessment policy with residents paying 2/3, and the City paying 1/3.
All Ald. voted aye.
Motion carried.

4. General Matters – none.

Motion by Kohne, seconded by DeCoster to adjourn.
All voted aye.
Motion carried.

Meeting adjourned at 6:41 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Thiele, seconded by Schell to adopt the Board of Public Works meeting minutes of August 19, 2019.
All Ald. voted aye.
Motion carried.

Health & Recreation Meeting Minutes of August 19, 2019.

HEALTH AND RECREATION COMMITTEE

A meeting of the Health and Recreation Committee was called to order by Chairman Duda on Monday, August 19, 2019 at 7:11p.m.

Members present: Duda, Kohne, Roehrig, and Thiele.

Also present: Mayor Penterman, Ald. Coenen, Driessen, Schell, Attorney Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Fin. Director VanRossum, Street Sup. VandenHeuvel, Rec. Dir. Malloy, Police Chief Graff, Fire Chief Carrel, HR Dir. Vanderloop and interested citizens.

1. Correspondence – None.

2. Application for Peddlers, Canvassers, Solicitors, and Transient Merchants License to
Joewade Sajady, Water-WI, LLC, 311 N. Casaloma Drive, WI for the sale of water
softeners and related products.

Motion by Roehrig, seconded by Kohne to approve the Application for Peddlers, Canvassers,
Solicitors, and Transient Merchants License to Joewade Sajady, Water-WI, LLC, 311 N.
Casaloma Drive, Appleton, WI for the sale of water softeners and related products.
All members voted aye.
Motion carried.

3. Application for Peddlers, Canvassers, Solicitors, and Transient Merchants License to
Kevin Flaminio, Water-WI, LLC, 311 N. Casaloma Drive, WI for the sale of water
softeners and related products.

Motion by Roehrig, seconded by Kohne to approve the Application for Peddlers, Canvassers,
Solicitors, and Transient Merchants License to Kevin Flaminio, Water-WI, LLC, 311 N.
Casaloma Drive, Appleton, WI for the sale of water softeners and related products.
All members voted aye.
Motion carried.

4. Application for Peddlers, Canvassers, Solicitors, and Transient Merchants License to
Craig Otto, Water-WI, LLC, 311 N. Casaloma Drive, WI for the sale of water
softeners and related products.

Motion by Roehrig, seconded by Kohne to approve an Application for Peddlers,
Canvassers, Solicitors, and Transient Merchants License to Craig Otto, Water-WI, LLC,
311 N. Casaloma Drive, Appleton, WI for the sale of water softeners and related products.
All members voted aye.
Motion carried.

5. Request for allowance of amplified music submitted by Marty DeCoster, for the
Wisconsin Avenue Block Party on September 21, 2019.

Discussion was held on the street closure timeline and notification of property owners.

Motion by Thiele, seconded by Kohne to allow request for allowance of amplified music
submitted by Marty DeCoster, for the Wisconsin Avenue Block Party on September 21, 2019.
All members voted aye.
Motion carried.
6. Request for allowance of amplified music submitted by Irma Avila Colchado, for a
Birthday party on August 25, 2019 from 4 to 9 p.m. at Riverside Park.

Motion by Roehrig, seconded by Kohne to allow amplified music submitted by Irma Avila
Colchado, for a birthday party on August 25, 2019 from 4 to 9 p.m. at Riverside Park.
All members voted aye.
Motion carried.

7. Approve Trick or Treat Hours – October 31 from 4:00 to 7:00 pm.

Ald. Kohne asked about moving trick or treat hours to a Saturday. Mayor Penterman provided information from a survey done in 2017 about trick or treat hours and the majority of people voted to have trick or treat times kept on October 31.

Motion by Roehrig, seconded by Thiele to approve Trick or Treat Hours on October 31 from 4:00 to 7:00 pm.
Motion passed 3 to 1 with Kohne voting nay.

8. General matters – none.

Motion made by Thiele, seconded by Kohne to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 7:23 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Duda, seconded by Thiele to adopt the Health & Recreation meeting minutes of August 19, 2019.
All Ald. voted aye.
Motion carried.

Legislative Meeting Minutes of August 19, 2019.

LEGISLATIVE COMMITTEE

A meeting of the Legislative Committee was called to order by Chairman Coenen on Monday, August 19, 2019 at 7:11 P.M.
Members present: Coenen, Driessen, Duda, and Roehrig.
Also present: Mayor Penterman, Ald. DeCoster, Kohne, Schell, Thiele, Atty. Davidson, DPW/Eng. Sundelius, Eng./GIS Spec. Neumeier, Planner Jakel, Street Superintendent Vandenheuvel, Fin. Dir. Van Rossum, HR Director Vanderloop, Rec. Director Malloy and interested citizens.

1. Correspondence – None.

2. Review of City of Kaukauna Municipal Code 14.04 (1).

Mayor Penterman was asked to look at amending the City of Kaukauna Municipal Code 14.04 (1) on Building Inspections.

Motion by Coenen, seconded by Roehrig to direct City Attorney to come up with a recommendation to clean up the City of Kaukauna Municipal Code 14.04 (1).
All members voted aye.
Motion carried.

3. Review of City of Kaukauna Municipal Code 14.09 (2).

Verbiage of this building inspection code was discussed. This ordinance is not typically enforced for items discovered during revaluations. Possible additions to this code were considered. No action was taken.

4. General Matters – None.
Motion by Driessen, seconded by Roehrig to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 7:34 PM.

Sally Kenney
Clerk/Treasurer

Motion by Coenen, seconded by Thiele to adopt the Legislative meeting minutes of August 19, 2019.
All Ald. voted aye.
Motion carried.

Finance and Personnel Meeting Minutes of August 19, 2019.

FINANCE AND PERSONNEL COMMITTEE

A meeting of the Finance and Personnel Committee was called to order by Chairman Penterman on Monday, August 19, 2019 at 6:42 p.m.

Members present: Coenen, DeCoster, Roehrig, Schell, Thiele and Penterman.

Also present: Ald. Driessen, Duda, Kohne, Attorney Davidson, DPW/Eng.
Sundelius, GIS Spec. Neumeier, Planner Jakel, Police Chief Graff,
Fire Chief Carrel, Street Superintendent Vandenheuvel, Finance
Director Van Rossum, Rec. Dir. Malloy, HR Dir. Vanderloop and interested citizens.

1. Correspondence – None.

2. Update on Personal Property Tax collection and the uncollectable.

Finance Director Van Rossum provided information to the committee about the recent change in the county software and added ability to account for the unpaid personal property taxes. Staff is recommending that the city start clean with the list and begin the efforts in collecting the unpaid taxes through notices, contacting, and the State Debt Collection (SDC) service. If deemed uncollectible after exhausting all sources, staff will come back to the council for a recommended write-off at a later date for these funds.
Motion by Coenen, seconded Roehrig to update the Outagamie County system to only reflect the outstanding personal property taxes shown under the “Outstanding Delinquent Personal Property Tax” column.
All members voted aye.
Motion carried.

3. Capital project list included in 2019 borrowing.

Finance Director Van Rossum provided a summary of borrowing amount. Committee members asked questions about projects and the time-lines.

Motion by Roehrig, seconded by Schell to come back to the Council with a revised number not to exceed.
All members voted aye.
Motion carried.

4. 2010 Tax Increment and storm water bank note refinancing.

Finance Director Van Rossom gave an overview of the note and debt schedule for the current three notes.

Motion by Roehrig, seconded by Coenen to have the Finance Director refinance the three notes as one.
All members voted aye.
Motion carried.
5. Fee change for private snow removal and lawn cutting.

Staff met to discuss private snow removal and lawn cutting and the fees being charged for these services. The committee members discussed these services and what fees should be charged to cover city costs and deter residents from using this service.

Motion by Roehrig, seconded by Coenen to increase the charge for private snow removal and lawn cutting to $150 minimum, require property owners to clear the wheelchair ramps and add additional fee for services above and beyond normal services.
Motion passed 5 to 1 with Schell voting nay.

6. Referendum information.

Finance Director Van Rossum and staff compiled information which will be provided to residents about the October 29 Referendum. There will be 3 public forums on August 21, September 25 and October 23. All from 4:30 PM to 6:30 PM.

7. General matters – None.

Motion made by Coenen, seconded by DeCoster to adjourn.
All members voted aye.
Motion carried.

Meeting adjourned at 7:10 P.M.

Sally Kenney
Clerk/Treasurer

Motion by Coenen, seconded by Schell to adopt the Finance and Personnel meeting minutes of August 19, 2019.
All Ald. voted aye.
Motion carried.
Heart of the Valley Metropolitan Sewerage District regular Meeting Minutes of July 19, 2019.
Motion by Coenen, seconded by Kohne to receive and place on file the meeting minutes from the Heart of the Valley Metropolitan Sewerage District regular Meeting Minutes of July 19, 2019.
All Ald. voted aye.
Motion carried.
1000 Islands Environmental Center Committee Meeting Minutes of July 17, 2019.
Motion by Driessen, seconded by Roehrig to receive and place on file the 1000 Islands Environmental Center Meeting Minutes of July 17, 2019.
All Ald. voted aye.
Motion carried.

Operators/Bar Tenders License – The following operators have applied for an operator’s license for 2018-2020 and has been recommended for approval based upon the records check done by the Kaukauna Police Department.

Mauricio R. Bentley – N8809 State Road 55, Menasha
Joseph S. Morser – 165 Lamplighter Dr., Apt. 10, Kaukauna
Luke S. Quella – 210 Lox Ct., Combined Locks
Noah W. Schaaf – 2041 White Wolf Ln., Kaukauna
Jesse D. Vosters – 220 E. 10th St., Kaukauna

Motion made by Duda, seconded by Thiele to grant the Operators/Bartenders license.
All Ald. voted aye.
Motion carried.

Reports of City Officers.

2019 Capital Borrowing.

Finance Director Van Rossum, after having been given direction by Council, provided an updated list of projects to complete in the next three years and the borrowing for these projects. Council members discussed details of said projects.

Motion by Driessen, seconded by Roehrig to direct the Finance Director to begin the 2019 borrowing process for the listed projects not to exceed the amounts listed.
All Ald. voted aye.
Motion carried.
Memo discussing new City logo and brand.

Planner Jakel stated that the City’s existing logo suites us well for letterhead and envelope use, but it is outdated as far as colors and modern technique. When the current logo is submitted for publication and is condensed it does not transfer well. A professional group would be contracted to coordinate the effort and get public opinion on the design of the brand/logo for the City.

Motion by Driessen, seconded by Roehrig to direct city staff to proceed with soliciting bids for creating a new logo and brand for the City of Kaukauna.
All Ald. voted aye.
Motion carried.

Fire Report

Motion by Coenen, seconded by Roehrig to receive and place on file the July 2019 Fire Report.
All Ald. present voted aye.
Motion carried.

Ambulance Report

Motion made by Coenen, seconded by Driessen to receive and place on file the July 2019 Ambulance Report.
All Ald. present voted aye.
Motion carried.

Police Report

Motion made by Coenen, seconded by Schell to receive and place on file the July 2019 Police Report.
All Ald. present voted aye.
Motion carried.

Municipal Court Report

Motion made by Coenen, seconded by Roehrig to receive and place on file the July 2019 Municipal Court Report.
All Ald. present voted aye.
Motion carried.

Treasurer’s Deposit Report

Motion made by Coenen, seconded by Roehrig to receive and place on file the July 2019 Treasurer’s Deposit Report.
All Ald. present voted aye.
Motion carried.

Building Inspection Report

Motion made by Coenen, seconded by Duda to receive and place on file the July 2019 Building Inspection Report.
All Ald. present voted aye.
Motion carried.

Presentation of Ordinances and Resolutions.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5197 Adopting a One-Lot Certified Survey Map for property adjoining Progress Way, Kelso Road, and CTH J, submitted by Tom Matuszak of Badger Quick Stop.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Schell to approve Resolution 2019-5197 Adopting a One-Lot Certified Survey Map for property adjoining Progress Way, Kelso Road, and CTH J, submitted by Tom Matuszak of Badger Quick Stop.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Duda to suspend to rules and wave the reading of Resolution 2019-5198 Adopting the Final Plat for Blue Stem Meadows, submitted by Dercks DeWitt LLC.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Duda to approve the Resolution 2019-5198 Adopting the Final Plat for Blue Stem Meadows, submitted by Dercks DeWitt LLC. Ald. Kohne asked Planner Jakel about the scale of houses that would be built in this subdivision.
All Ald. voted aye.
Motion carried.

Motion made by Coenen, seconded by Kohne to suspend the rules and wave the reading of Preliminary Resolution 2019-5199 Declaring intent to exercise special assessment police powers for public improvements to alleys abutting properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to adopt Preliminary Resolution 2019-5199 Declaring intent to exercise special assessment police powers for public improvements to alleys abutting properties along Brill Street, Park Street, Klein Street, Whitney Street, and West Sixth Street.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5200 Vacation of a storm sewer and drainage easement on Lots 62 and 63 of the Fourth Addition to Winchester Park.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to approve Resolution 2019-5200 Vacation of a storm sewer and drainage easement on Lots 62 and 63 of the Fourth Addition to Winchester Park.
All Ald. voted aye.
Motion carried.

Mayor Penterman read Resolution 2019-5201 By the City of Kaukauna requesting Outagamie County to utilize a portion of the one-half percent sales tax to fund, operate and maintain outdoor warning system.

Motion by Coenen, seconded by Thiele to approve Resolution 2019-5201 By the City of Kaukauna requesting Outagamie County to utilize a portion of the one-half percent sales tax to fund, operate and maintain outdoor warning system.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Resolution 2019-5202 Authorizing the Mayor to sign a contract for the preservation of right of way through interim recreation trail use.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Schell to approve the Resolution 2019-5202 Authorizing the Mayor to sign a contract for the preservation of right of way through interim recreation trail use.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 2019-1790 Rezoning Certain Property at 2401 E. Hyland Avenue.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Thiele to approve Ordinance 2019-1790 Rezoning Certain Property at 2401 E. Hyland Avenue.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Kohne to suspend the rules and wave the reading of Ordinance 2019-1791 Repealing and Recreating Section 8.03(2)(b) of the City of Kaukauna Municipal Code.
All Ald. voted aye.
Motion carried.

Motion by Coenen, seconded by Schell to approve Ordinance 2019-1791 Repealing and Recreating Section 8.03(2)(b) of the City of Kaukauna Municipal Code.
All Ald. voted aye.
Motion carried.

Consideration of Miscellaneous Business

Mayor Penterman was thanked for putting together the resolution to request Outagamie County to utilize a portion of the one-half percent sales tax to fund, operate and maintain the outdoor warning system. Discussion was held on the next steps for proceeding.

Adjourn

Motion by Roehrig, seconded by Kohne to adjourn.
All Ald. voted aye.
Motion carried.

Meeting adjourned at 8:28 pm.

Sally A. Kenney
Clerk/Treasurer